Code of Conduct for SuitesPro Tenants
The following Code of Conduct has been established to provide a safe and well-maintained business environment for all tenants. For the purpose of the Code of Conduct, the term “Tenant” shall include Tenant and Tenant’s employees, agents, contractors, licensees, visitors, and invitees.
1. Canvassing, soliciting and peddling are prohibited. Each Tenant shall cooperate in preventing 3rd parties from engaging in this in the building. Tenant shall not canvas, solicit, or pedel business in the Building.
2. Tenant shall not make any use of the Premises in any way which may be dangerous to any person or the Building itself, or which shall increase the cost of insurance or require additional insurance coverage.
3. No signs, advertisements or notices shall be painted or affixed to windows, doors or other parts of the Building, unless approved in writing by Landlord. All tenant identification and suite numbers at the entrance to the Premises shall be installed by Landlord’s maintenance personnel only, using the standard graphics for the Building. Except in connection with the hanging of lightweight pictures and wall decorations, no nails, hooks or screws shall be inserted into any part of the Premises or Building except by the Building maintenance personnel.
4. Tenant shall not use the name of the Building or the names of other tenants in the Building in advertising or other publicity, except the address of its business in identifying the tenant’s business location, and shall not use pictures of the Building in advertising or publicity.
5. Sidewalks, doorways, vestibules, halls, stairways and other similar areas shall not be obstructed by Tenant or used by Tenant for any purpose other than ingress and egress to and from the Premises. No rubbish, litter, trash, or material shall be placed, emptied, or thrown in those areas. At no time shall Tenant permit Tenant’s employees to loiter in Common Areas or elsewhere about the Building.
6. Bicycles and other vehicles are not permitted inside the Building or on the walkways outside the Building, except in areas designated by Landlord.
7. No animals, except for service animals assisting handicapped persons, shall be brought into the Building or kept in or about the Premises.
8. Tenant shall not: (1) make or permit any improper, objectionable, loud or unpleasant noises or emit any such odors from their offices into the Building, or otherwise interfere in any way with other tenants or persons having business with them; (2) use or operate any electrical or electronic devices or other devices that emit excessive electronic waves that would interfere with the operation of any device or equipment or radio or television broadcasting or reception from or within the Building or elsewhere; (3) conduct or permit other activities in the Building that might constitute a nuisance, to be determined in the Landlord’s sole discretion; and (4) place or install any projections, antennae, aerials or similar devices outside of the Building or the Premises.
9. Tenant shall not waste electricity or water and shall cooperate fully with Landlord to assure the most effective operation of the Building’s heating and air conditioning and shall refrain from attempting to adjust any control. Tenant shall keep all exterior doors to the Premises closed. Tenant shall not use personal heaters, fans or other appliances in private offices, cubicles, or other work areas as they are a fire/life safety concern and may affect the Building’s mechanical systems operations. If Tenant requires climate control at any time after Normal Business Hours, Landlord shall use reasonable efforts to furnish such service upon reasonable notice from the Tenant, and Tenant shall pay Landlord’s charges therefore on demand.
10. Tenant shall not place any lock(s) on any door in the Premises or Building without Landlord’s prior written consent and Landlord shall have the right to retain at all times and to use keys to all locks within and into the Premises. A reasonable number of keys to the locks on the entry doors in the Premises shall be furnished by Landlord to Tenant at Tenant’s cost, and Tenant shall not make any duplicate keys. All keys shall be returned to Landlord at the expiration or early termination of the Lease.
11. Except as otherwise provided in the Lease, Tenant shall not install any signal, communication, alarm or other utility or service system or equipment without the prior written consent of Landlord. If Tenant desires to introduce any such electrical, signaling, telegraphic, telephonic, protective alarm or other apparatus or device, or its wires, Landlord shall direct where and how the same are to be placed. Except as so directed, no installation boring or cutting shall be permitted unless approved by Landlord.
12. Any wires installed by Tenant, with such written permission as is granted by the landlord, must be clearly tagged at the distributing boards and junction boxes and elsewhere where required by Landlord, with the number of the office to which said wires lead, and the purpose for which the wires respectively are used, together with the name and office number of the tenant.
13. Landlord shall have the right to change electrical wiring connections or layout, and to the extent that Landlord may deem necessary, and further to require compliance with such reasonable rules as Landlord may establish relating thereto, and in the event of non-compliance with the requirements or rules, Landlord shall have the right immediately to cut wiring or to do what it considers necessary to remove the danger annoyance or electrical interference with apparatus in any part of the Building.
14. Landlord shall have the right to designate and approve standard window coverings for the Premises and to establish rules to assure that the Building presents a uniform exterior appearance. Tenant shall ensure, to the extent reasonably practicable, that window coverings are closed on windows in the Premises while the tenant is not in use of the office.
15. Landlord may require that all persons who enter or leave the Building identify themselves to watchmen, by registration or otherwise. Landlord, however, shall have no responsibility or liability for any theft, robbery or other crime in the Building. Tenant shall assume full responsibility for protecting the Premises, including keeping all doors to the Premises locked after the close of business.
16. Tenant shall not place heavy objects of in the office beyond the safe carrying capacity of the Building; and Tenant shall obtain Landlord’s prior written approval as to size, maximum weight, routing and location of business machines, safes, and other heavy objects.
17. Tenant shall not install or operate machinery, or other such mechanical devices without written permission from the landlort.
18. Movement in or out of the Building of furniture or office equipment, or dispatch or receipt by Tenant of merchandise or materials requiring the use of elevators, stair. ways, lobby areas or loading dock areas, shall be restricted to hours designated by Landlord. Tenant shall obtain Landlord’s prior approval by providing a detailed listing of the activity. If approved by Landlord, the activity shall be under the supervision of Landlord and performed in the manner required by Landlord. Tenant shall assume all risk for damage to articles moved and injury to any persons resulting from the activity. If equipment, property, or personnel of Landlord or of any other party is damaged or injured as a result of or in connection with the activity. Tenant shall be solely liable for any resulting damage or loss.
19. No person or contractor, unless approved in advance by Landlord, shall be employed to do janitorial work, interior window washing, cleaning, decorating or similar services that could affect the exterior of the building or the common areas of the building. With respect to work being performed by a Tenant in its Premise with the approval of Landlord, the Tenant shall refer all contractors, contractors’ representatives and installations technicians to the Building Manager for its supervision, approval and control prior to the performance of any work or services. This provision shall apply to all work performed in the Building including installation of telephones, computers, HVAC equipment, electrical devices and attachments. Landlord requires a copy of Tenant’s contractors’ current insurance certificate listing Landlord and Building Manager, if applicable, as additional insured and at the coverage amounts as reasonably determined by Landlord prior to the performance of any work or services.
20. Tenant shall not use the Premises for lodging, cooking (except for commercial rated Underwriting Laboratories (UL) approved microwave reheating, dishwashers, refrigerator, and coffee makers and be free of frayed wires, loose connections and/or broken sockets) or manufacturing or selling any alcoholic beverages or for any illegal purposes. No grills are permitted on the property unless approved by Landlord in advance. No candles, incense or other flammables or open flame are permitted in the Building or on the Property grounds.
21. Tenant shall not consume, or store any alcoholic beverages, or other intoxicating substances on the Premises. Landlord reserves the right to have the Tenant or other intoxicated persons, removed from the Premises.
22. No inflammable, explosive, hazardous or dangerous fluids or substances shall be permitted, used or kept by Tenant in the Premises, Building or about the Property. Tenant shall not, without Landlord’s prior written consent, do or permit to be done on the Property any of the following: use, store, install, spill, remove, release or dispose of, within or about the Premises or any other portion of the Property, any Hazardous Substance (defined below). As used herein, “Hazardous Substance” means any asbestos-containing materials or any solid, liquid or gaseous material now or subsequently considered toxic or hazardous under the provisions of 42 U.S.C. Section 9601 et seq. or any other applicable environmental Law which may now or later be in effect. Tenant shall comply with all Laws pertaining to and governing the use of Hazardous Substances by Tenant and shall remain solely liable for the costs of abatement and removal.
23. Tenant shall not cover, or in any way tamper with smoke detectors, carbon monoxide detectors, pull stations, horn/strobe devices, sprinkler heads or pipes, or fire extinguishers. Tenant shall comply with all safety, fire protection and evacuation procedures and Fire/Life Safety regulations established by Landlord or any governmental agency.
24. Landlord may from time to time adopt systems and procedures for the security and safety of the Building, its occupants, entry, use and contents. Tenant, its agents, employees, contractors, guests and invitees shall comply with Landlord’s systems and procedures.
25. Tenant shall not loiter, eat, drink, sit or lie in the lobby or other public areas in the Building. Tenant shall not go onto the roof of the Building or any other non-public areas of the Building (except the Premises). Landlord reserves all rights to clear or control the public and non-public areas of the Building. In no event shall Tenant have access to any electrical, telephone, plumbing or other mechanical closets without Landlord’s prior written consent.
26. Tenant shall not use any elevator or other areas of the Building except in accordance with regulations of their use established by Landlord. Licensed commercial movers must make all deliveries of furniture, freight, office equipment, or other materials for receipt by a Tenant via the passenger elevator of the Building. However, prior approval must be obtained from Building Management for any deliveries that might interfere with free movement of others through the public corridors of the Building. In the delivery or receipt of merchandise, freight or other matter, only hand trucks or other means of conveyance equipped with rubber tires, rubber side guards and such other safeguards as Landlord may require shall be used in order to protect the finishes of the Building. Tenant will be responsible for any damages caused to the Building and/or Property because of their deliveries.
27. Tenant shall not dispose of any foreign substances in the toilets, urinals, sinks or other washroom facilities, nor shall Tenant permit such items to be used other than for their intended purposes. Depositing excess toilet paper, coffee grounds, food, grease, or other substances in sinks, toilets, drains, or other plumbing fixtures can cause damages and repair charges. Tenant shall be liable for all damage as a result of a violation of this rule.
28. No material shall be placed in the dumpsters or receptacles in the Building unless such material may be disposed of in the ordinary and customary manner of removing and disposing of trash, garbage or recycling and will not result in a violation of any Laws governing such disposal. Tenant shall pay to Landlord on demand any costs incurred by Landlord for fees incurred.
29. Neither Tenant nor its agents, employees, contractors, guests or invitees shall smoke or permit smoking in the Common Areas, unless the Common Areas have been declared a designated smoking area by Landlord, nor shall the above parties allow smoke from the Premises to emanate into the Common Areas or any other part of the Building. Landlord shall have the right to designate the Building (including the Premises) as a non-smoking building.
30. Tenant shall not operate or permit to be operated a coin or token operated vending machine or similar device (including, without limitation, telephones, lockers, toilets, scales, amusement devices and machines for sale of beverages, foods, candy, cigarettes and other goods} except for machines for the exclusive use of Tenant’s employees, and then only if the operation does not violate the lease of any other tenant in the Building.
31. Tenant shall not take any action which would violate Landlord’s labor contracts, or which would cause a work stoppage, picketing, labor disruption or dispute, or interfere with Landlord’s or any other tenant’s or occupant’s business or with the rights and privileges of any person awfully in the Building (“Labor Disruption”). Tenant shall take the actions necessary to resolve the Labor Disruption, and shall have pickets removed and, at the request of Landlord, immediately terminate any work in the Premises that gave rise to the Labor Disruption, until Landlord gives its written consent for the work to resume. Tenant shall have no claim for damages against Landlord or any of the Landlord Related Parties, nor shall the Commencement Date of the Term be extended as a result of the above actions.
32. Tenant shall have the right, at Tenant’s sole risk and responsibility, to use only Tenant’s share of the parking spaces at the Building / Property as reasonably determined by Landlord. Tenant shall comply with all parking regulations promulgated by Landlord from time to time for the orderly use of the vehicle parking area, including without limitation the following: Parking shall be limited to automobiles, passenger or equivalent vans, motorcycles, light four-wheeled pickup trucks and (in designated areas) bicycles.
33. No vehicles shall be left in the parking lot overnight without Landlord’s prior written approval. Parked vehicles shall not be used for vending or any other business or other activity while parked in the parking areas. Employee and Tenant vehicles shall not be parked in spaces marked for visitor parking or other specific use.
34. Tenant shall cooperate with Landlord in any measure implemented by Landlord to control abuse of the parking areas, including without limitation access control programs, Tenant and guest vehicle identification programs and validated parking programs, if applicable, provided that no such validated parking program shall result in Tenant being charged for spaces to which it has a right to free use under its Lease.
35. Tenant shall promptly respond to any sounding vehicle alarm or horn of the tenant’s vehicle(s). Failure to do so may result in temporary or permanent exclusion of such vehicle from the parking areas. Tenant and any Employee shall observe and comply with the driving and parking signs and markers on the Building / Property. Any vehicle which violates the parking regulations may be cited, towed at the expense of the owner, temporarily or permanently excluded from the parking areas, or subject to other lawful consequences.
36. Tenant shall cause all of Tenant’s agents, contractors, and guests to comply with these Rules.
37. Landlord reserves the right to rescind, suspend or modify any rules or regulations and to make such other rules and regulations as, in Landlord’s reasonable judgment may from time to time be needed for the safety, protection, care, maintenance, operation and cleanliness of the Building. Notice of any action by Landlord referred to in this section, given to Tenant, shall have the same force and effect as if originally made a part of the foregoing Lease. New rules or regulations will not, however, be unreasonably inconsistent with the proper and rightful enjoyment of the Premises by Tenant under the Lease.
38. These Rules are not intended to give Tenant any rights or claims in the event Landlord does not enforce any of them against any other tenants or if Landlord does not have the right to enforce them against any other tenants and such no enforcement will not constitute a waiver as to Tenant.